Paperwork…….Arrgh!

Do you wish you could reduce the paperwork that you have to deal with?

Probably a good place to start is to try and stop the junk mail coming through your door in the first place.  All you have to do is use the Mail Preference Service http://www.mpsonline.org.uk/mpsr/ completely free of charge .  It enables consumers to have their names and home addresses in the UK removed from lists used by the direct mail industry.

Inevitably, there will still be some coming through the letterbox, so try to establish an efficient way of dealing with it all.

As soon as you receive your post, upon opening decide whether each item needs action and whether it can be dealt with quickly (ie. under 3/4 minutes).  Either file it, or take whatever appropriate action each piece requires immediately.

If it is longer than 4 minutes, categorise paperwork into easy manageable categories to deal with when you have the time.  Optimum efficiency is trying not to touch a piece of mail twice.  Schedule a time to deal with it and stick to that time to avoid paperwork building up into a big pile and missing important “action” documentation.

Make categories:

“Shred”  If it has your name and/or address on shred it!  It’s important that you do everything you can to protect yourself form identity theft.

“Recycle”  Anything that does not have your personal details on which can be placed in the local authority recycling facility.

“File”  Important information that you need to retain but that doesn’t need any action.

“Action”  Place items here that need action, ie. bill payments, booking appointments, correspondence, etc.

“Errands”  External tasks, ie. gifts purchases, dry cleaning, post, car tax, servicing, etc.

“Events”  Dated items for scheduled events, eg. detailed information into the relevant date to include invites, directions, etc.

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